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Office Manager
This job cannot be applied to anymore as it has either expired or was removed by the advertiser.
 
Experience:
2 - 5
Location:
Mumbai
Compensation:
plus performance based incentives
Education:
Any PG
Industry:
Architecture/Interior Designing
Functional Area:
Admin Manager, Administration & Support
Posted Date:
29 Aug
 
Job Description

The Office Manager reports to the Senior Administrative Officer and is responsible for providing office management services. This includes maintaining office services and efficiency, supervising office staff and maintaining office records.

1. Maintain office services

Main Activities:
Design and implement office policies
Establish standards and procedures
Organize office operations and procedures
Supervise office staff
Monitor and record long distance phone calls
Prepare time sheets
Control correspondences
Review and approve supply requisitions
Liaise with other agencies, organizations and groups
Update organizational memberships
Maintain office equipment

2. Supervise office staff
Main Activities:
Assign and monitor clerical and secretarial functions
Recruit and select office staff
Orient and train employees
Provide on the job and other training opportunities
Supervise staff
Evaluate staff performance
Coaching and disciplining staff
Office Manager

3. Maintain office records
Main Activities:
Design filing systems
Ensure filing systems are maintained and up to date
Define procedures for record retention
Ensure protection and security of files and records
Ensure effective transfer o files and records
Transfer and dispose records according to retention schedules and policies
Ensure personnel files are up to date and secure

4. Maintain office efficiency
Main Activities:
Plan and implement office systems, layout and equip. procurement
Maintain and replenish inventory
Check stock to determine inventory levels
Anticipate needed supplies
Verify receipt of supply

5. Perform other related duties as required

Desired Candidate Profile
Knowledge Must have proficient knowledge in the following areas: knowledge of office administration knowledge of human resource management and supervision ability to maintain a high level of accuracy in preparing and entering information Skills Must demonstrate the following skills: excellent interpersonal skills team building skills analytical and problem solving skills decision making skills effective verbal and listening communications skills attention to detail and high level of accuracy very effective organizational skills effective written communications skills computer skills including the spreadsheet and word processing programs, and e-mail at a highly proficient level stress management skills time management skills Personal Attributes Must maintain strict confidentiality in performing the duties of the Finance and Administration Officer. The incumbent must also demonstrate the following personal attributes: be honest and trustworthy be respectful possess cultural awareness and sensitivity be flexible demonstrate sound work ethics Would normally attain the required knowledge and skills through completion of office procedures coursework combined with related financial and administrative experience.
Company Profile
FOUNDED IN 2004, TAPL (TRANSITIONS ARCHITECTS PVT. LTD.) IS A FULL-SERVICE DESIGN FIRM WITH MORE THAN 50 TALENTED PROFESSIONALS AND A PORTFOLIO OF WORK THAT SPANS THE ENTIRE COUNTRY. WE OFFER HOLISTIC DESIGN SOLUTIONS OF UNPARALLELED QUALITY. FROM INTERIOR DESIGN TO ARCHITECTURE, STRATEGIC PLANNING, ENGINEERING AND BRANDING, OUR COMPREHENSIVE APPROACH ENSURES A STRONGER, BETTER COORDINATED PRODUCT.
Keywords
Office Manager, Admin Manager, Personal Assistant, Finance and Administration Officer

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Transitions Architects Pvt Ltd
Contact Person
Nizar Furniturewala, Sujit Sawant
Address
593,Yashodhan,Jame-e-Jamshed Rd, Behind Kapole Niwas, Matunga(C.Rly)
Mumbai
400019
Telephone
+912242151961/ 62